The days of stamping a timecard are well and truly over. With a digital time and attendance system in place, today’s businesses can keep track of employees’ working hours and time on site without a single piece of paperwork.

Yet monitoring your workforce as they clock in and out is just the start of what an electronic time and attendance solution can do. Here’s a few of the other business benefits your business could achieve by implementing a digital time and attendance system.

How do time and attendance solutions work? 

Designed to automatically identify and log employees as they start and finish their shifts, modern time and attendance solutions record working hours and eliminate the need for manual monitoring.

Boasting the capability to be paired with other software, time and attendance hardware can be teamed with other useful third-party systems, a particularly attractive business benefit.

As a result, digital time and attendance systems boost productivity and create cost savings from a workforce management perspective.

Other benefits of time and attendance software

Through integration with other systems and departments, a time and attendance solution can bring about a wealth of operational efficiencies for an organisation.

A single business view of your workforce attendance

Within many businesses, there’s more than one department or use case that relies on workforce attendance data. Not only do HR teams need accurate time and attendance information for payroll, it may also be needed for staff leave management, holiday accrual, training programmes or third-party applications.

Where time and attendance solutions integrate with other management tools, businesses can ensure they are working with a single source of time and attendance data, saving time on data entry and the potential for errors across multiple systems.

Compliant working practices

Building up a historical dataset of employee working hours means your business has all the information it needs to prove compliance with Working Time Regulations. Reporting functionality enables you to quickly and easily generate time and attendance evidence for audits and stakeholders. 

What’s more, time and attendance solutions can support an organisation’s General Data ProtectionRegulation (GDPR) compliance. The processing of personal and/or biometric data involved in access control for time and attendance falls under what’s known as ‘legitimate interest’ within GDPR – which means there is a specific need for an organisation to process it, in this case, ensuring that employees arrive and leave on time. It’s still a good idea to explain the rationale for biometric data scanning and processing within an official company protocol, and to ensure your employees understand and agree to it.

Remote employee monitoring

It’s not just employees at your main premises who can log their hours digitally through a time and attendance solution, some systems make this possible off-site too. In fact, we’ve designed the latest addition to our time and attendance software – GeoConnect-Me – to do just this via a smartphone app.

By using GPS technology to determine when an employee’s device enters a pre-programmed triangulated location, GeoConnect-Me then automatically alerts them and asks them to ‘clock in’. This feature gives your business visibility and control over working hours even when employees work remotely, providing extra clarity and time and efficiency savings for your HR team.

Bring your time and attendance management up to date with Touchstar

A modern time and attendance solution like ours is an investment that can benefit your business in numerous ways. To learn more about what access control and time and attendance software from TouchStar could do for your organisation, don’t hesitate to contact us.                

 

About the Author – Lynden Jones

Lynden joined Touchstar ATC (formally Feedback Data) in a sales role for Access Control in 2010.  Prior to joining the company, Lynden held both Production and Account Manager roles, gaining wide technical and commercial experience within the electronics market.  

In 2013 Lynden was promoted to Sales Director and in 2017 he took overall responsibility of the business as Managing Director. As well as running Touchstar ATC, Lynden still remains extremely active in the sales and key account management aspects of the business. When not involved in the business, Lynden is a keen performance car enthusiast.