Do You Enter Data into Your HR System and Then Again into Your Access Control System?
11 May 2022
Business data is the lifeblood of
any organisation. Not only can it drive business processes, but used
effectively, it also provides the intelligence to streamline operations, reduce
costs and improve customer service. Paper based systems are still a common
method used by operations teams all over the country. However, this approach is inherently slow and
often results in human error and delay, particularly for large organisations.
In today’s digital world, it is perhaps unsurprising that
technology has the answer. But it is the speed and simplicity of the latest
integration platforms that have the capabilities of transforming operations.
Data First
Consider a business looking to streamline their existing
resource systems and processes. This company uses multiple systems, the core of
which is used to manage the payroll of its employees. Operating alongside this,
several other systems are in use, from access control to cashless vending and
equipment use through to time and attendance. A core group of users are
assigned with administration rights to each and every system.
With all systems working independently from each other, the
business was looking for an accurate and efficient means of managing the
information between their core systems. Previously a manual process, inputting
the same data across multiple systems was not only time consuming but prone to
error. The business required a single system that would automate the transfer
of both data and key information between each system.
Seamless integration is possible with TouchStar’s own EvoLink middleware platform. Designed as a dynamic interfacing tool, EvoLink
middleware can link front end software systems to almost any other system. It
is an ideal tool for integration projects that require flexibility and
reliability.
Results and Benefits
Whilst direct integrations between systems is often
possible, EvoLink simplifies the complexities around integrating multiple data sources
and formats into one system. In this instance, the use of a standardised
integration platform has significantly reduced the day-to-day administration of
multiple systems, not only that, automating the transfer of information now
guarantees data accuracy, removing the common errors associated with human
input.
For this business, each data feed occurs at different
scheduled times. EvoLink can take the component parts of the overall data and
extract them from each of the multiple systems. Once the data had been
extracted, EvoLink reformats the data before populating the required systems
both fully and accurately.
The benefits of automated data transfer means that there is
now absolute confidence in the accuracy of the data received back from the core
system. With the correct bandwidth in place, updates are instant and in real
time, giving the opportunity to manage system feedback more efficiently and
effectively.
As businesses and their systems evolve, further changes to
systems or data sources can be managed effectively within EvoLink, with the
middleware effectively reformatting any changes with no impact on the overall
system experience.
Benefits of TouchStar EvoLink
Middleware:
- SAVES TIME, MONEY AND REDUCES
ERRORS
Designed as a dynamic interface tool, EvoLink
can link the Evolution access control software to almost any other system,
enabling the automatic transfer of data from a separate system into the access
control software. Supporting the population of multiple systems, errors are reduced
by the removal of manual re-keying of data.
- FAST INTEGRATION BETWEEN
SYSTEMS
A WSDL
(Web Services Description Language)
can be consumed by your third-party application to create a quick integration
between the systems. This uses SOAP or JSON over HTTP protocols. The XML data
format is used for all data transmissions.
- SUPPORT BY MANY THIRD-PARTY
APPLICATIONS
Security can be integrated with HTTPS
protocols or Virtual LAN’s between end points and is natively supported by
almost all third party applications